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🇨🇦Canada·GST/HST 5%·CAD

Canada Electrician Invoice Template

Canadian electricians must hold a provincial license (e.g., Master Electrician in Ontario, FSR in BC) and should include their license number on all invoices. GST/HST applies to both labor and materials at the applicable rate. If you're registered for GST/HST, show your Business Number / GST-HST account number on your invoices. For commercial projects, progress billing with interim invoices at defined milestones is common. ESA (Electrical Safety Authority) inspection fees in Ontario should be listed as a separate line item. Electrical invoices need to reflect the real cost of certified electrical work: a fixed call-out fee, time-based labor at a qualified electrician's rate, materials at trade price plus markup, and — crucially — any certification or testing fees such as an inspection report (EICR in the UK). Certification documentation has a real administrative cost and should never be buried in the labor rate.

Prefill by industry

Accent Color

Your Business

Bill To (Client)

Invoice Details

%

Line Items

Item 1
$95.00
Item 2
$340.00
Item 3
$340.00
Item 4
$180.00
Item 5
$175.00

🇨🇦 Canada Requirements

Currency$ CAD
TaxGST/HST (5%)
Date formatDD/MM/YYYY
PaymentInterac e-Transfer and EFT are the most common payment methods.

Businesses registered for GST/HST should include their GST/HST account number on invoices their customer may use to support input tax credit (ITC) claims. The federal GST rate is 5%; HST applies in participating provinces (Ontario 13%, Nova Scotia 15%, etc.). Businesses in Quebec typically apply QST separately at 9.975%.

Payment Terms

Due on completion

About Canada Electrician Invoicing

Canadian electricians must hold a provincial license (e.g., Master Electrician in Ontario, FSR in BC) and should include their license number on all invoices. GST/HST applies to both labor and materials at the applicable rate. If you're registered for GST/HST, show your Business Number / GST-HST account number on your invoices. For commercial projects, progress billing with interim invoices at defined milestones is common. ESA (Electrical Safety Authority) inspection fees in Ontario should be listed as a separate line item. Electrical invoices need to reflect the real cost of certified electrical work: a fixed call-out fee, time-based labor at a qualified electrician's rate, materials at trade price plus markup, and — crucially — any certification or testing fees such as an inspection report (EICR in the UK). Certification documentation has a real administrative cost and should never be buried in the labor rate.

Frequently Asked Questions

Should electricians invoice for certification separately?
Yes. Inspection reports, completion certificates, and minor works certificates all carry an administrative and regulatory cost. Listing them as a distinct line item sets client expectations and ensures you're not absorbing this cost into your labor rate. Clients often need the certificate for insurance or building code purposes.
How should materials be priced on an electrical invoice?
Most electricians buy materials at trade discount and invoice at a marked-up price (typically 15–30% above trade cost). This is a legitimate and widely understood part of the trade's pricing model. Alternatively, charge materials at cost and add a handling fee. Either way, be consistent and transparent.
What payment terms are typical for electrical contractors?
Residential electrical jobs are almost always due on completion. Larger commercial or industrial jobs — particularly multi-phase installations — typically use progress billing: a deposit to cover materials, interim payments at key milestones, and a final payment on issue of the completion certificate.
Can I charge for a quote or site visit?
For small domestic jobs, charging for a quote is unusual and may put customers off. For large commercial or industrial projects, a site survey fee is standard practice. If you do charge, clearly state it upfront and confirm whether it's refundable if the client proceeds with the work.
How does GST/HST work on Canadian invoices?
Canada levies a 5% federal Goods and Services Tax (GST). In participating provinces, GST is combined with a provincial component into the Harmonized Sales Tax (HST) — for example, 13% in Ontario and 15% in Nova Scotia. In Quebec, GST and QST (9.975%) are charged separately. Businesses must register once they exceed $30,000 CAD in a single calendar quarter or over four consecutive calendar quarters.
Do I need a Business Number on my Canadian invoices?
If you are registered for GST/HST, include your 15-character Business Number (BN) on invoices your customer may use to support input tax credit (ITC) claims — this is your 9-digit BN followed by the program identifier (RT) and a 4-digit reference number (e.g., 123456789 RT0001). Without a valid BN, your clients may not be able to use the invoice to claim ITCs.
Are there different invoicing rules by Canadian province?
Yes. Provinces that use HST (Ontario, New Brunswick, Nova Scotia, Newfoundland, PEI) require a single combined tax line. Quebec requires separate lines for GST and QST, and QST-registered businesses must also show their QST number. British Columbia, Saskatchewan, and Manitoba charge GST plus their own Provincial Sales Tax (PST), which may have separate registration and invoicing requirements.

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Same template, other countries:

🇺🇸 United States🇬🇧 United Kingdom🇦🇺 Australia