InvoiceYard logoInvoiceYard
🇨🇦Canada·GST/HST 5%·CAD

Canada Cleaning Services Invoice Template

Canadian cleaning businesses must register for GST/HST once turnover exceeds $30,000 CAD in four consecutive quarters. Commercial cleaning is generally taxable; residential cleaning to individuals may also be taxable. Display your BN on all tax invoices. Cleaning service invoices need to be simple, clear, and professional. Whether you run a residential cleaning business or a commercial facilities company, your invoice should detail the type of service, frequency, square footage or number of rooms, and any additional services such as deep cleaning or move-out cleaning. Recurring service agreements benefit from an automatic payment arrangement (autopay or ACH in the US, direct debit in the UK).

Prefill by industry

Accent Color

Your Business

Bill To (Client)

Invoice Details

%

Line Items

Item 1
$720.00
Item 2
$420.00
Item 3
$2,975.00
Item 4
$285.00
Item 5
$440.00

🇨🇦 Canada Requirements

Currency$ CAD
TaxGST/HST (5%)
Date formatDD/MM/YYYY
PaymentInterac e-Transfer and EFT are the most common payment methods.

Businesses registered for GST/HST should include their GST/HST account number on invoices their customer may use to support input tax credit (ITC) claims. The federal GST rate is 5%; HST applies in participating provinces (Ontario 13%, Nova Scotia 15%, etc.). Businesses in Quebec typically apply QST separately at 9.975%.

Payment Terms

Due on receipt

About Canada Cleaning Services Invoicing

Canadian cleaning businesses must register for GST/HST once turnover exceeds $30,000 CAD in four consecutive quarters. Commercial cleaning is generally taxable; residential cleaning to individuals may also be taxable. Display your BN on all tax invoices. Cleaning service invoices need to be simple, clear, and professional. Whether you run a residential cleaning business or a commercial facilities company, your invoice should detail the type of service, frequency, square footage or number of rooms, and any additional services such as deep cleaning or move-out cleaning. Recurring service agreements benefit from an automatic payment arrangement (autopay or ACH in the US, direct debit in the UK).

Frequently Asked Questions

Do cleaning businesses need to charge VAT or GST?
In the UK, cleaning businesses must register for VAT once turnover exceeds £90,000. In Australia, cleaning businesses with over $75,000 AUD turnover must register for GST. In the US, whether cleaning services are taxable varies by state — many states do tax cleaning services.
Should I invoice per visit or monthly for regular clients?
For regular clients, a monthly invoice covering all visits is often preferred as it reduces admin for both sides. Clearly list each date of service and duration within the invoice. For one-off or ad-hoc cleans, invoice per visit.
How do I handle cancellations and refunds on a cleaning invoice?
Include a cancellation policy in your terms — typically a 24-48 hour notice requirement with a percentage charge for late cancellations. If a client disputes the quality of work, offer a partial credit or re-clean rather than a full refund.
What insurance information should appear on a cleaning invoice?
While insurance details don't typically appear on invoices, you can reference your public liability insurance coverage in your terms and conditions. In Australia, include your ABN on all invoices. In the US, include your business license number if required by your state.
How does GST/HST work on Canadian invoices?
Canada levies a 5% federal Goods and Services Tax (GST). In participating provinces, GST is combined with a provincial component into the Harmonized Sales Tax (HST) — for example, 13% in Ontario and 15% in Nova Scotia. In Quebec, GST and QST (9.975%) are charged separately. Businesses must register once they exceed $30,000 CAD in a single calendar quarter or over four consecutive calendar quarters.
Do I need a Business Number on my Canadian invoices?
If you are registered for GST/HST, include your 15-character Business Number (BN) on invoices your customer may use to support input tax credit (ITC) claims — this is your 9-digit BN followed by the program identifier (RT) and a 4-digit reference number (e.g., 123456789 RT0001). Without a valid BN, your clients may not be able to use the invoice to claim ITCs.
Are there different invoicing rules by Canadian province?
Yes. Provinces that use HST (Ontario, New Brunswick, Nova Scotia, Newfoundland, PEI) require a single combined tax line. Quebec requires separate lines for GST and QST, and QST-registered businesses must also show their QST number. British Columbia, Saskatchewan, and Manitoba charge GST plus their own Provincial Sales Tax (PST), which may have separate registration and invoicing requirements.

Related Guides

How to Write an Invoice
Read guide →
How to Get Invoices Paid Faster
Read guide →
Invoice Numbering Best Practices
Read guide →

Related Templates

💻
Freelance Invoice
🇨🇦 Canada
📊
Consulting Invoice
🇨🇦 Canada
🏗️
Construction Invoice
🇨🇦 Canada
📸
Photography Invoice
🇨🇦 Canada

Same template, other countries:

🇺🇸 United States🇬🇧 United Kingdom🇦🇺 Australia