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🇨🇦Canada·GST/HST 5%·CAD

Canada Plumbing Invoice Template

Canadian plumbers with annual revenue exceeding $30,000 CAD must register for GST/HST and display their Business Number (BN) on all invoices. GST at 5% (or HST at the provincial rate — 13% in Ontario, 15% in Nova Scotia) applies to both labor and parts. Provincial contractor licensing is required in most provinces — include your license number on invoices. For larger jobs, a deposit invoice covering materials is standard practice. Plumbing invoices must capture the full cost picture of a job: the call-out or mobilization fee, time on site, parts and materials marked up appropriately, and any emergency or after-hours surcharges. Because materials costs vary widely — a simple washer versus a water heater — itemizing parts separately from labor protects you from disputes and gives clients the transparency they expect. Many plumbers also bill a fixed diagnostic fee before providing a repair quote, which should appear as a distinct line item.

Prefill by industry

Accent Color

Your Business

Bill To (Client)

Invoice Details

%

Line Items

Item 1
$90.00
Item 2
$225.00
Item 3
$120.00
Item 4
$150.00
Item 5
$85.00

🇨🇦 Canada Requirements

Currency$ CAD
TaxGST/HST (5%)
Date formatDD/MM/YYYY
PaymentInterac e-Transfer and EFT are the most common payment methods.

Businesses registered for GST/HST should include their GST/HST account number on invoices their customer may use to support input tax credit (ITC) claims. The federal GST rate is 5%; HST applies in participating provinces (Ontario 13%, Nova Scotia 15%, etc.). Businesses in Quebec typically apply QST separately at 9.975%.

Payment Terms

Due on completion

About Canada Plumbing Invoicing

Canadian plumbers with annual revenue exceeding $30,000 CAD must register for GST/HST and display their Business Number (BN) on all invoices. GST at 5% (or HST at the provincial rate — 13% in Ontario, 15% in Nova Scotia) applies to both labor and parts. Provincial contractor licensing is required in most provinces — include your license number on invoices. For larger jobs, a deposit invoice covering materials is standard practice. Plumbing invoices must capture the full cost picture of a job: the call-out or mobilization fee, time on site, parts and materials marked up appropriately, and any emergency or after-hours surcharges. Because materials costs vary widely — a simple washer versus a water heater — itemizing parts separately from labor protects you from disputes and gives clients the transparency they expect. Many plumbers also bill a fixed diagnostic fee before providing a repair quote, which should appear as a distinct line item.

Frequently Asked Questions

Should plumbers charge a call-out fee separately from labor?
Yes. A call-out fee covers travel, vehicle costs, and the time spent mobilizing to the site regardless of how long the job takes. Listing it separately from your hourly labor rate avoids confusion — clients understand they pay a fixed amount to have you arrive, then an hourly rate for the work itself.
How should plumbers invoice for materials and parts?
List parts and materials as a separate line item showing either the actual cost or a marked-up price (a 10–30% markup on trade prices is common and widely accepted). Keep receipts in case a client queries the cost. For large jobs, some plumbers split parts into a separate 'materials invoice' alongside the labor invoice.
What are standard payment terms for plumbing jobs?
Residential plumbing jobs are almost always due on completion — clients pay when the work is done and they're satisfied. For larger commercial projects or water heater installations, a 25–50% deposit upfront to cover materials is standard, with the balance on completion. Net 14 is reasonable for repeat trade customers.
Do plumbers need to charge VAT or GST?
In the UK, plumbers must register for VAT once turnover exceeds £90,000 and charge 20% on labor and most parts. In Australia, you need an ABN and must charge 10% GST once turnover exceeds $75,000 AUD. In the US, taxability of labor and materials varies by state and transaction type — check your specific state's rules.
How does GST/HST work on Canadian invoices?
Canada levies a 5% federal Goods and Services Tax (GST). In participating provinces, GST is combined with a provincial component into the Harmonized Sales Tax (HST) — for example, 13% in Ontario and 15% in Nova Scotia. In Quebec, GST and QST (9.975%) are charged separately. Businesses must register once they exceed $30,000 CAD in a single calendar quarter or over four consecutive calendar quarters.
Do I need a Business Number on my Canadian invoices?
If you are registered for GST/HST, include your 15-character Business Number (BN) on invoices your customer may use to support input tax credit (ITC) claims — this is your 9-digit BN followed by the program identifier (RT) and a 4-digit reference number (e.g., 123456789 RT0001). Without a valid BN, your clients may not be able to use the invoice to claim ITCs.
Are there different invoicing rules by Canadian province?
Yes. Provinces that use HST (Ontario, New Brunswick, Nova Scotia, Newfoundland, PEI) require a single combined tax line. Quebec requires separate lines for GST and QST, and QST-registered businesses must also show their QST number. British Columbia, Saskatchewan, and Manitoba charge GST plus their own Provincial Sales Tax (PST), which may have separate registration and invoicing requirements.

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Same template, other countries:

🇺🇸 United States🇬🇧 United Kingdom🇦🇺 Australia