United States Auto Repair Invoice Template
US auto repair shops must separate labor from parts on every invoice — most states tax parts but exempt labor, though some (e.g., Hawaii, New Mexico) tax both. Include your state repair shop license number where required. For insurance claims, use the insurer's approved labor rate and document all supplemental charges with prior authorization. Many states require written estimates before work begins if the job exceeds a threshold amount. Auto repair invoices — sometimes called repair orders — must clearly separate labor from parts and fluids, because these attract different tax treatment in many jurisdictions and because clients (and insurers) want to see exactly what work was performed and what was fitted. A detailed repair invoice also serves as a service record that adds value to the vehicle. Shops billing insurance companies must follow the insurer's approved labor rates and parts sourcing requirements, which should be noted on the invoice.
Prefill by industry
Accent Color
Your Business
Bill To (Client)
Invoice Details
Line Items
🇺🇸 United States Requirements
Sales tax rates vary by state and locality. There is no federal sales tax. Consult your state's revenue department for the applicable rate. US invoices usually don't need a tax ID; if a client requires one, provide an EIN or W-9 rather than putting your SSN on invoices.
Payment Terms
Due on collection of vehicle
About United States Auto Repair Invoicing
US auto repair shops must separate labor from parts on every invoice — most states tax parts but exempt labor, though some (e.g., Hawaii, New Mexico) tax both. Include your state repair shop license number where required. For insurance claims, use the insurer's approved labor rate and document all supplemental charges with prior authorization. Many states require written estimates before work begins if the job exceeds a threshold amount. Auto repair invoices — sometimes called repair orders — must clearly separate labor from parts and fluids, because these attract different tax treatment in many jurisdictions and because clients (and insurers) want to see exactly what work was performed and what was fitted. A detailed repair invoice also serves as a service record that adds value to the vehicle. Shops billing insurance companies must follow the insurer's approved labor rates and parts sourcing requirements, which should be noted on the invoice.